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| Subject: | Notes requirements for fax system |
| Category: | Fax integration |
UNIFIED MESSAGING SERVER
1) Domino Server (strongly recommended)
It is recommended to install the system on a Domino server as the fax server software is loaded at the Domino server console as a Domino task
"ExtraFax" task has to be added to the list of tasks that run on the Domino server (Notes.INI change) to allow proper system startup and shut down; Domino server will automatically start and stop the fax server
2) Domino Directory (mandatory)
A Notes "foreign domain" document has to be created. This will be called "ExtraFax" and point to the ExtraFax.NSF database located on the UM Domino server (this database contains fax server administration and configuration settings)
Such document has to be replicated on the main Domino Directory for proper mail routing
NOTES CLIENT
1) Mail template (optional)
Additional changes to the standard Notes mail template can be applied to give to Notes client additional fax functionality
A new "Fax to" field is added to the "memo" form whereby users can just input a fax recipient's name
Mail template scripts will automatically search the recipient name into cascading address books and use the fax information (person's fax number) to submit the job to the fax server
Users will also be able to choose cover pages as well as set delayed time of transmission and billing codes for specific fax jobs
Without mail template changes users can still send fax job with old naming convention: "John Smith@04-98765432@ExtraFax"
2) Printer driver (optional)
A Printer can be installed on all clients to allow users to submit fax jobs directly from within any Windows application
An image of the Windows document being printed with such printer will be automatically attached to a new Notes memo, ready to be sent. User can then preview the fax image before submitting the job to the server, change cover, schedule transmission, etc
Without printer driver users can still send normal Windows attachments from within Notes and the fax server will take care of converting the Windows documents into faxable format
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