The menus are enabled/disabled in PhoneServer system wide, but you can still decide what each single user can/cannot access Option 1 will access the view you have specified in person document as below This can be as default $Inbox to access the whole Notes Inbox or any other view you specify Option 2 will access "($PS Review - Voice Only)" Option 3 will access "($PS Review - Fax Only)" Option 4 will access "($PS Review - Email Only)" You could disable options 2, 3, 4 and edit each person document to let user access what you want For example you could have users set to access $Inbox and users set to access "($PS Review - Voice Only)" When they log in and press 1 to listen to new messages, the system will behave differently, reading the whole $Inbox for some users and only voice messages ($PS Review - Voice Only) for others! .